Where to use the Vaicoa app
Vaicoa runs in two places: the iPhone app and the portal. The app shows your infrastructure; the portal is where you set up your account, your team and what Vaicoa watches.
| iPhone app | Portal | |
|---|---|---|
| Where | App Store | account.vaicoa.com |
| Needs | iOS 17 or later | a current browser |
What each one can do
Section titled “What each one can do”| Capability | iPhone app | Portal |
|---|---|---|
| Sample data | yes | — |
| Free mode: on-device projects, no account | yes | — |
| Sign in to an account | yes | yes |
| Dashboard, Resources, Costs and Settings tabs | yes | team dashboard only |
| Search, including by IP address | yes | — |
| Resource details and charts | yes | — |
| Log context | yes | — |
| Add a Hetzner project | yes | yes |
| Alerts, alert detail, mute | yes | — |
| Push notifications | yes | — |
| Add or remove an uptime check | yes | yes |
| Edit a check, anchor it to a resource, all check options | — | yes |
| Check and job detail screens | yes | — |
| Share a brief, Copy for coding agent | yes | — |
| Widgets | home screen (small, medium, large) and lock screen (circular, rectangular) | — |
| Siri and Shortcuts | yes | — |
| App lock | yes | — |
| Sync on-device projects via iCloud | yes | — |
| Add servers, agent and fleet enrollment tokens | — | yes |
| Email digest and alert targets | — | yes |
| Team members and roles | — | yes |
| Buy Pro or Team | yes, In-App Purchase | planned for businesses Planned |
| Profile: language, time zone, password, two-factor, API keys | — | yes |
| Delete your account | yes | delete page |
In the app, a project you add stays on the device (free mode). Team admins can also connect it to their team, which needs Pro or Team. Many rows also depend on the plan, for example push notifications start with Pro: see Choose your setup.
iPhone
Section titled “iPhone”- Requirements: iOS 17 or later. iPhone only: there is no iPad layout and no Apple Watch app. Alert notifications appear on a paired Watch like any other notification.
- Get it: from the App Store. It is free to download. Private customers buy Vaicoa Pro and Vaicoa Team in it, through Apple’s In-App Purchase, with one month free to start.
- Sign-in: Settings → Sign in to Vaicoa, with email and password or Sign in with Apple where the app offers it. A two-factor code step also accepts recovery codes. Edit or create a free account on the web and Create a team on the web open the portal.
- Widgets, Siri and Shortcuts: home-screen widgets (small, medium, large) and lock-screen widgets (circular, rectangular); Siri and Shortcuts. See Widgets, shortcuts and Siri.
- iCloud: Sync projects via iCloud (off by default).
- Crash reports: Share crash reports in Settings → Privacy.
- App lock: Settings → Security → Require Face ID / passcode.
- Delete account: Settings → Delete Account.
Portal
Section titled “Portal”account.vaicoa.com is where you manage your account, your team and what Vaicoa watches. Links from the app sign you in to the portal as the account the app is using, with a one-time sign-in. You can sign in with your password or with a code sent by email. If you belong to more than one team, the team menu switches between them.
| Page | What it is for | Who can change it |
|---|---|---|
| Team dashboard | Plan and seat usage, and for admins Manage subscription. Cards for Active alerts (what is firing, by severity, and where alerts are sent), Log activity (the last 24 hours), Month to date (one total per currency, excluding VAT, once a connected project exists), Uptime checks, Cloud projects (resources and token status) and Monitored servers, each with a link to the full list. A team with nothing set up also sees Start here below the cards. Vaicoa on your phone at the bottom links to the app. | — |
| Hetzner Projects | Connect a project by pasting a read-only token, which is checked when you save. Replace a token without losing history. Vaicoa Pro and Vaicoa Team. See Connect a Hetzner project. | Admins |
| Monitored Servers | Add cloud and dedicated servers, agent tokens, fleet enrollment tokens and token rotation; Set price and labels for a server. Pro and Team. See Install the agent. | Admins |
| Uptime Checks | Check targets and the full check form: accepted status codes, a substring to match, a latency budget and the interval. The only place to edit a check or anchor it to a resource. Price and labels for a check target. See Watch a website or port. | Admins |
| Alerts | The email digest’s recipient, frequency and severity, the alert targets, and Issue a new topic for the team’s private push topic. See Send alerts where you work. | Admins only |
| Log Collection | The full list of what the agent sends, and the SSH and sudo log lines setting (Team, off by default). See Log context. | Admins only |
| Agent Hand-off Notes | The team-wide instructions that Copy for coding agent puts in front of a brief. See Hand off to a coding agent. | Admins only |
| Team Settings → My Team | Team Members with their role, Invite Team Members and Pending Invitations. See Bring in your team. | Admins; members can leave the team |
| Profile | My Details (including language and time zone), Change Password, Two-Factor Auth (needs a verified email address first) and API Keys. Emails and the portal use the language and time zone set here. | You |
Members see the team dashboard and the project, server and check lists, and can leave the team. Pages marked “Admins only” do not appear for members. In the app, any member can add or remove checks and mute alerts, so the app allows more than the portal. All the details: Roles and permissions.